Olha Sobko
Administrative and Project Coordinator @Dawn Canada
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WORK HISTORY
Administrative and Project Coordinator @Dawn Canada
Montreal, QC, CA
EDUCATION
Open International University of Human Development 'Ukraine'
Higher, Faculty of Documentation and Information activity, Master Degree - Manager of state authorities and management
ABOUT OLHA SOBKO
Highly skilled Project Coordinator and Event Management Specialist with over 12 years of experience in organizing and executing large-scale events, training programs, and supporting project operations across diverse industries. My expertise includes end-to-end event coordination, logistics management, budget development, and providing operational support to cross-functional teams. Known for my attention to detail, strong organizational skills, and ability to manage multiple projects simultaneously while ensuring quality and efficiency.Accomplishments Successfully organized 80+ corporate events, conferences, training sessions, ensuring seamless execution and achieving participant satisfaction (including events up to 500 participants). Assisted with 11 major projects, which contributed to 100 % completion rate on or ahead of schedule. Developed and implemented a new filing system that reduced document retrieval time by 50%, significantly boosting office productivity. This improvement allowed the team to save approximately 5 hours a week by making document access faster and more efficient. Coordinated travel and accommodation arrangements for 50 staff, saving $1,500 annually through effective negotiations and careful planning. This not only reduced costs but also ensured seamless logistics for over 30 business trips during the year. Arranged monthly reports for senior management, compiling data from multiple departments, improving reporting accuracy and reducing preparation time by 15%. Successfully managed incoming and outgoing mails and documents, ensuring that all documents were sorted and distributed accurately, improving response times by 25%. Prepared and processed expense reports for executives, ensuring timely submission and adherence to company policies, which reduced reimbursement delays by 20%.Core competenciesCommunication | Detail Oriented | Change Management |Confidential Information| Time Management Problem-Solving |Project Management | Multi-Tasking| Salesforce | Executive communication | Collaboration Budget management Documentation | Reporting| MS Office| Client Relationship Management| High EQEvent Coordination| Data Entry| Record Keeping| Scheduling |Calendar Management |Document ManagementLeadership principlesInsist on the Highest Standards| Think Big| Dive Deep| Deliver Results| Learn and Be Curious | Take Ownership
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