Nicole L.

Office Services Clerk @Doane Grant Thornton LLP

incoming and outgoing mail including FedEx and Moved couriers, standard Canada Post, registered, and Xpresspost - stocking, ordering, and organizing office supplies- cleaning and maintaining office and kitchen spaces across 3 floors- preparing business card requests- organizing, figuring out logistics for, and setting up catering for staff events, meetings, socials, etc- amenity room booking and set up- new hires setting up their desks with balloons, welcome gift, and purple carpet- filing for shredding or storing them offsite old files using Excel spreadsheet, online Access account, and organizing paper files into boxes by category and year- reception duties including answering phone calls and greeting clients, offering them beverages, providing complimentary wifi, assigning temporary access cards and following up with not returned/lost passes, activating and granting access permissions to staff/visitors- booking meeting rooms for staff and guests- helping to organize events for our of town colleagues\' events by arranging catering, booking boardrooms and amenity rooms, reserving private dining areas in local restaurants, and guiding the participants to the amenity and boardrooms - coordinating with coffee, coffee machines, and kitchen supplies vendor and repair and building management personnel- locating and reserving office and desk space for visiting employees and guests- arranging weekly breakfast catering, ordering and stocking snacks and drinks daily for the entire office staff during tax season- health and safety, inclusiveness, and social committees\' member- ad-hoc duties for staff