Nicole P.

Administrative Support Specialist @Tools For Humanity

San Francisco, CA, US

Provide executive-level administrative support to Legal, People Operations, and Real Estate/Workplace teams, ensuring smooth day-to-day operations and compliance.Support HR processes including onboarding, offboarding, and payroll coordination using HRIS systems such as Gusto, ADP, Paychex, and HiBob.Enhance onsite workplace experience for staff through vendor coordination, facilities requests, and office logistics.Manage executive calendars, travel arrangements, and expense reporting via Navan.Coordinate travel through corporate partners and direct bookings, leveraging travel planning expertise to build seamless itineraries across multiple time zones.Audit compliance documentation, oversee signature collection, and prepare agendas/presentations for executive decision-making.