Molly Chalmers

Experience

1. Executive Assistant

   Bain & Company

   Jul 2019 — Present · Boston, MA, US

   Operate as a strategic partner providing comprehensive administrative and organizational support to three Vice Presidents Manage the complex and everchanging calendars, scheduling upwards of 100 meetings per week Tactfully resolve scheduling conflicts as they arise and prioritize to maximize efficiency in often limited amounts of time Manage email and other communications, ensuring 100% response to over 200 emails per day Manage relationships with clients and external Executive Assistants Act as a liaison for clients and all levels of Bain staff with the VPs Submit expenses accurately and in a timely manner Coordinate detailed travel arrangements with Bain Travel and outside agencies including air, hotel, car, etc. as business needs and personal preferences dictate, averaging 2-4 trips per month, per executive Adapt to different individual working styles of VPs Create more efficient workspace by proactively anticipating VP and team needs Collaborate with other Executive Assistants to provide phone coverage, work coverage and general team support Plan and execute company holiday party for 1300+ attendees by coordinating with internal leadership and several external vendors