Maya Hopkins
Executive Assistant to CEO & COO @Talent Acquisition
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WORK HISTORY
Executive Assistant to CEO & COO @Talent Acquisition
Los Angeles, CA, US
AMGEN BIOTECH Sept 2022-Feb 2023 (CONTRACT)Legal Executive Assistant to 3 Vice Presidents Performed a wide variety of highly responsible, complex, and confidential duties for the Vice Presidents, Board of Directors, and Executive Leadership team. Managed calendars for senior executives, strategically organizing appointments, meetings, and events to optimize time management and efficiency. Coordinated complex domestic and international travel arrangements for executives, including transportation, accommodations, visa procurement, and expense reporting, ensuring seamless travel experiences. Managed all 3 VP’s extremely active calendars, composing and preparing correspondence that contained highly confidential HIPPA information.Collaborated closely with senior team members, including the Chief Investment Officer, on various ad hoc projects, providing administrative support and contributing to project success.Managed legal documents for clients and arbitration agreements.STARZ LIONSGATE Feb 2022-Sept 2022 (CONTRACT)Executive Assistant to President of STARZMade complex domestic and international travel arrangements expeditiously and accurately. Prepare expense reports, code, scan, reconcile documents also with private aviation for celebrity trips, and visa/passport requirements.Communicated directly and on behalf of the President with CEO’s, Board Members and others.Managed a high volume of calendaring overseeing President and 5 executives at once with unexpected changes in scheduling, travel arrangements and prioritizing calls and emails mandates 24/7 including weekends.Managed the execution of events and concert logistics including staffing, accommodations, hospitality, and production efforts.Coordinate meetings in various time zones including internationally and external meetings.
EDUCATION
Tuskegee University
Bachelor's degree
ABOUT MAYA HOPKINS
Experienced Executive Assistant skilled in providing high-level administrative support to top-tier executives. With a passion for optimizing efficiency and effectiveness, I\'ve consistently marketed myself to leading companies, positioning myself as the go-to resource for handling complex calendars, coordinating executive travel, and managing sensitive projects with discretion. Armed with a Bachelor\'s degree and 9 years of experience, I\'ve honed my communication and organizational skills to excel in fast-paced environments. Ready to bring my expertise to support visionary leaders and contribute to organizational success.Skills: PC/Mac proficient Microsoft Office Suite - Word, Excel, PowerPoint, Outlook, OneNoteGoogle Workspace - Gmail, Calendar, Docs, Sheets, Slides, MeetCalendar and Scheduling Software - Microsoft Outlook Calendar, Google Calendar Communication Tools - Slack, Microsoft Teams, Zoom, Webex and Asana. Expense Management Software - ConcurDocument Management and Electronic Signature Tools - Adobe Acrobat, DocuSign, Google Drive
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