Mathilda Mascarenhas
Administrative Assistant @Peel District School Board
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WORK HISTORY
Administrative Assistant @Peel District School Board
Mississauga, ON, CA
Assistant (Acting) to Controller, Finance Support Services (March 2026 – present)Administrative Assistant to Coordinating Principal, EML, EdTech Innovation, Library Services – (January 2025-February 2026)• Oversaw budget tracking, expenditure monitoring, and financial reporting to ensure responsible stewardship of program funds and alignment with board financial practices.• Directed logistics for STEM competitions, educator learning sessions, and partnership initiatives, coordinating vendors, transportation, travel, and resources to ensure seamless program execution.• Collaborated with cross-functional teams and external partners to support innovation hubs, grants, and system initiatives while maintaining organized documentation for reporting and audit readiness.Assistant to Controller, Corporate Support Services – (May 2022 – December 2024)Supporting the full portfolio of the Corporate Support Services department - Purchasing, Facilities Rentals & Digital Printing, Security Risk Management & Warehouse Services and STOPR.• Produced monthly budget vs. actual reports to analyze departmental spending trends & support leadership decision-making.• Managed financial processes including invoice processing and expenditure tracking for STOPR, with reports presented at Administrative and Governance Committee meetings.• Drafted PDQs, MRRs, & job descriptions to support workforce planning within Corporate Support Services.• Contributed to the development of the four-year equity plan & multi-year strategic plan.Office Assistant (LTO)- Facilities Rentals (October 2021 – March 2022) and Purchasing (April-May 2022)• Facility Rentals: Oversaw facility rental operations, ensuring effective scheduling, accurate recordkeeping, & fee management for school and board permits.• Purchasing: Supported procurement processes, enabling efficient supply chain operations, facilitating value-driven acquisitions, and ensuring compliance with Board policies & approval procedures.
EDUCATION
University of Pune
Bachelor of Commerce - BCom, Advanced Accountancy and Auditing
University of Toronto - Rotman School of Management
Leadership in Administration: a program for Administrative Professionals
ABOUT MATHILDA MASCARENHAS
Behind every successful executive is a high-performing team—and the administrative professional is often the unseen engine that keeps operations running smoothly. With 15+ years of experience in executive support, I help leaders stay organized, focused, and empowered by turning complex ideas into seamless operations.My philosophy is simple: approach challenges with honesty and clarity, seek solutions, and take decisive action. Each day, I ask:What needs to be done?How can I make it happen?Core Expertise:* Executive Support & Office Management: Managing complex calendars, prioritizing tasks, and anticipating needs to maximize leadership productivity* Travel & Event Coordination: Planning domestic and international travel, detailed itineraries, and seamless meeting and event logistics* Financial & Operational Support: Preparing reports, tracking budgets, and streamlining administrative processes* Confidentiality & Stakeholder Management: Exercising discretion while building trusted relationships across all levelsKnown for my attention to detail, proactive problem-solving, and calm, positive demeanor under pressure, I thrive at enabling executives to focus on strategic priorities while ensuring operations run efficiently.Executive support isn’t just a role—it’s my passion.email: m••••••••@gmail.com
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