Mary Borcean

About Mary Borcean

Results-driven problem solver committed to optimizing workflows and achieving strategic…

Experience

1. Executive Assistant

   Adams Street Partners

   Oct 2017 — Present

   Executive Assistant, Investor Relations & Marketing Teams Extensive calendar management and logistical coordination, working across multiple time zones on a global level. Planning, organizing, coordinating and facilitating team offsites and several social events. Arranging domestic and international travel, including hotel accommodations and car services, directions, restaurant reservations and preparing detailed itineraries to accompany the arrangement. Preparing travel and expense reports, including the reconciliation of reimbursements. Coordinating meetings and travel with other assistants both internally and externally to ensure continuity in the planning. Managing correspondence and prioritizing information and correspondence, proactively responding whenever appropriate. Actively tracking all activities and populating attendee data into the firm’s client relationship management (CRM) database. Running reports from Adams Street’s proprietary systems entering data regarding new fund relationships into CRM (Salesforce) and internal proprietary data systems. Anticipating and gathering relevant meeting and conference materials. Answering phones and relaying messages, including any appropriate follow up. Meeting and greeting clients and visitors, in accordance with Adams Street Partners’ expectations. Generating client-sensitive correspondence/binding presentations, including proofreading and formatting memos/documentation according to company guidelines and checking for spelling and grammar accuracy prior to their distribution. Coordinate virtual and on-site interviews for several candidates by accessing the availability of the hiring team leaders and cross checking that against the availability of the candidates. Scheduled meetings to coordinate feeback after interviews. Prepare customized slide decks in MS PowerPoint for client meetings. Providing back-up as needed to other administrative professionals.

Education

• Box Hill College

  Business Administration

• Swinburne University of Technology

  Fashion Design

Skills

• Expense Reports
• Executive Administrative Assistance
• Research
• Sales
• Office Management
• Concur
• Quickbooks
• Administration
• Calendaring
• Notary Public
• Administrative Support
• Outlook
• Excel, Powerpoint, Adobe
• Finance
• Corporate Finance
• Management
• Peoplesoft
• Customer Service
• Microsoft Office
• Microsoft Word
• Accounting
• Microsoft Excel
• Event Planning
• Due Diligence
• Salesforce