Marvie Oracion

About Marvie Oracion

Executive Administrative Assistant/Project Administrator offering over 15 years managing C-Level executive projects and operations for various companies. Well versed in managing executive schedules, meetings, travel, and special events. Strong leadership skills managing project controls, budgeting, training, quality control, and diverse administrative projects. Ability to streamline process improvements, meeting project deadlines, and company objectives.

Experience

1. Executive Assistant to Chief Financial Officer

   Nexus Water Group

   Sep 2023 — Present · Sugar Land, TX, US

   Executive Assistant * Reports to the Chief Financial Officer * Provide high level administrative support and assistance to the executive team or assigned executives/leadership, including presentations, drafting email letters, memos, reports, and other documents for executive staff, and scheduling* Manage complex calendars, schedule meetings and appointments, and arrange travel itineraries.* Perform office management tasks including ordering supplies for executive area and working with vendors and suppliers* Prepare PowerPoint presentations on a regular basis ensuring a high-quality product* Create, maintain, and update spreadsheets and reports as needed using Microsoft Excel with advanced use of formulas, pivot tables, charts, and tables* Manage and oversee projects, plan out activities with timelines, identify resources needed, and ensure budget requirements are met* Receive incoming correspondence on behalf of executives, review contents, determine importance, and distribute contents to appropriate staff* Support, plan and organize finance team events and meetings (including training, offsites, etc.)* Organize and assist with various other company events including operations meetings, Board of Directors meetings, periodic offsite meetings, and employee appreciation events* Prepare and process expense reports and invoices, obtaining required approval of invoices and expense reports for managers and executives prior to submitting for payment* Maintain confidentiality and discretion when handling sensitive information and communicationsAccomplishments:* Serve as a member of Social and Volunteer Committee

Education

• Houston City College

  Associate's degree, Civil Drafting and Civil Engineering CAD/CADD

• Texas School of Business-Southwest

  Associate’s Degree, Pre-Nursing Studies

• Our Lady of the Lake University

  Bachelor of Science - BS, Business Administration and Management, General

Skills

• Teamwork
• Procurement
• Project Control
• Gas
• Process Improvement
• Sap
• Project Engineering
• Project Planning
• Microsoft Office
• Onshore Operations
• Project Coordination
• Operations Management
• HR
• Budgets
• Oracle
• Pipelines
• Energy
• Supervisory Skills
• Administration
• Oil & Gas
• Training
• Logistics
• Onshore
• Management
• Team Building
• Project Management
• System Administration
• Employee Relations
• Sap Products
• Offshore Drilling
• Contract Management
• Petroleum
• Software Documentation
• Citadon
• Pacesetter
• Oil/Gas
• Analysis
• Process Scheduler
• Accounting
• Engineering