Maria Guerra Matey
Administrative Services Specialist @St. Petersburg College
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WORK HISTORY
Administrative Services Specialist @St. Petersburg College
FL, US
Detail-oriented and highly organized professional with extensive experience in project coordination, event planning, and operational management within academic and administrative environments. Skilled in streamlining processes, managing complex budgets, and supporting institutional initiatives from initial planning through successful completion.Key Responsibilities:• Coordinate and oversee college projects and events from planning to execution, ensuring effective communication, timely delivery, and high-quality outcomes.• Develop, maintain, and update project schedules, flow charts, procedures, and operational documentation to improve departmental efficiency and accountability.• Participate in and manage special projects, including office relocations, internal moves, space planning, and inventory updates, ensuring precise coordination and documentation.• Utilize Microsoft Project, Visio, and PeopleSoft (Student and Financial modules) to manage project timelines, budgets, expenditures, and operational data.• Plan, organize, and oversee college events, handling all aspects of logistics, setups, staffing, and post-event follow-up to guarantee success.• Collaborate across departments to support strategic planning, process improvement initiatives, and operational efficiency, fostering strong cross-team communication.• Collect, reconcile, and maintain complex administrative and financial data to support departmental operations and reporting needs.• Monitor, track, and manage budgets, accounts, and billings, ensuring accuracy, compliance, and timely reporting.• Prepare detailed financial, statistical, and operational reports for management, leadership, and external stakeholders.• Schedule and coordinate meetings, prepare agendas, take official minutes, and ensure proper follow-up and documentation.• Provide executive-level support by prioritizing communications, preparing materials, and ensuring timely responses to critical items.
EDUCATION
Universidad Experimental de Guayana UNEG
Bachelor's degree
ABOUT MARIA GUERRA MATEY
I possess expert skills in problem resolution, planning, monitoring, reporting, resource management, quality, and risk management as well as serving as a reputable change agent. Consistently delivering technology integration projects on time and on budget, I have a strong background leading virtual teams with a track record of high client satisfaction. I offer proven success identifying and resolving project constraints, resulting in 100% on-time and on-budget delivery.My leadership style focuses on engaging team members to communicate, dynamically solve problems and deliver the highest quality solutions. With my attention to detail, I am able to assess, review and resolve all problems that may arise while execution all of my projects. This also makes managing resources, budgets and allocations for the project much easier while still keeping them within the project parameters. It is vital that all projects are completed in a timely manner while sticking to the budgetary limits that have been set.Core Skills:Project Coordination & Management | Event Planning & Execution | Budgeting & Financial Analysis | Process Improvement & Workflow Optimization | Microsoft Project | Visio | Excel (Advanced)| PeopleSoft (Student & Financial)| Reporting & Data Analysis | Team Collaboration & Cross-Department Communication | Strategic Planning & Operational Support | Engineering Process Knowledge
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