Charlotte Oestrich

About Charlotte Oestrich

Project Coordinator | Administrative Assistant Master’s degree in Rhetoric and Composition and 7+ years of professional experience supporting senior leadership through organizational and workflow coordination. I’m passionate about providing administrative support, producing high-quality deliverables, coordinating schedules and deadlines, and using communication as a tool for problem-solving. Core Skills & Keywords: Administrative Support • Calendar Management • Scheduline and Deadline Management Inbox Management • Client Communication • Cross-Functional Coordination Meeting Preparation • Office Operations Support • Logistics and Travel Coordination High Volume Communication • Task Prioritization • Workflow Optimization Document Management • Proofreading • File Maintenance Microsoft Office Suite • SharePoint • Smartsheet • Google Workspace • Asana • Outlook

Experience

1. Project Coordinator

   Rimkus

   Jan 2022 — Present · New York, NY, US

   I provide high-level administrative and operational support to senior leadership by managing high-volume communication, scheduling, and deadline tracking and prioritization. My role is centered on communication and organization, including preparing, proofreading, and distributing detailed meeting minutes and reports. Key Responsibilities:• Managed high-volume communication and executive calendars and to prioritize and organize tasks.• Served as the administrative contact between management, internal teams, and external partners.• Prepared, proofread, and distributed reports, meeting minutes, with high attention to detail.• Drafted client-ready documents by editing complex technical findings into concise concepts.• Maintained organized digital filing system for accuracy, confidentiality, and compliance with policy.• Trained staff on administrative processes, document control, and communication standards.• Tracked deadlines, project milestones, and action items to ensure alignment with client and internal expectations.• Lead team initiatives to improve writing quality, clarity, and consistency across deliverables.• Maintain and optimize shared documentation systems, templates, and file organization across platforms such as SharePoint and Microsoft 365.

Education

• Miami University

  Master's degree, Rhetoric and Composition

  2018 — 2020

• Syracuse University

  Bachelor of Arts - BA, Writing Studies, Rhetoric, and Composition & Political Science

  2014 — 2017

Skills

• Microsoft Office
• Strategic Planning
• Community Outreach
• Student Outreach
• Organizational Leadership
• Microsoft Word
• Leadership
• Indesign
• Powerpoint
• Microsoft Excel
• Editing
• Time Management
• Management
• Research
• Event Planning
• Photoshop
• Fundraising
• Writing
• Event Management
• Customer Service
• Social Media
• Public Speaking