Lisa Lujan

Experience

1. Executive Assistant to the CTO and VP Product Engineering

   EnerVenue

   Jan 2022 — Present · Fremont, CA, US

   Administrative Support to the CTO and VP of Product Engineering and backup support to CEO and his EA• Coordinate with outside counsel at two firms for all patent work, handle all patent annuity transfers to outside annuity firm. • Coordinate executive meetings, 1:1’s, visitor meetings, investor meetings, coordination between R&D and Sales on customer meetings held in our building including logistics, tours, presentations etc. • Expense reports for executives traveling international and domestic• Direct book both international travel and domestic travel without a travel agency• Process visas mostly for China• Work with Executive Staff, outside Board members, Investors and Customers as needed• Use Oracle for R&D purchase reqs. and trained the R&D and PE employees on the application as needed• Keep Organization charts up to date for both the Engineering team (PE) and R&D teams• Prior to Board meetings, update patent slides for CTO and provide prior to Board slide deadlines• Handle heavy calendaring between executives and resolution of daily calendar conflicts• Special projects as requested by the CTO and PE Vice President and their immediate staff, including projects to assist HR at times, Finance and Engineering• Act as an office manager for Fremont Blvd. location• Assist/partner with CEO’s admin for various meetings and company events• Work with China team on executive visits which includes coordination of visits to various new suppliers across China which requires train, flight and meeting coordination, sometimes several flights and/or trains in one day• Processing of NDA’s for all visitors to R&D and PE Group, as well as each interview candidate. • Provide recruiting support, coordinating interviews between candidates and R&D staff or Product Engineering staff• Personal errands and personal projects as needed

Skills

• Recruiting
• Outlook
• Management
• Competitive Analysis
• Calendaring
• Event Management
• Visio
• High Level of Confidentiality
• Global Travel Management
• Microsoft Word
• High Reliability
• Onboarding
• Microsoft Excel
• Human Resources
• Reliability
• Executive Calendar Management
• Cross-Functional Team Leadership
• Software Documentation
• Analysis
• Product Management
• Microsoft Office
• Sales
• Project Planning
• Sap
• Customer Service
• Mergers & Acquisitions
• Time Management
• Budgets
• Training
• Internal Communications
• Leadership