Kevin McLeod

Office Manager Security @Influential Services

Edinburgh, GB

I currently work for influential services using a range of office software, including email, spreadsheets and databases;managing filing systems;developing and implementing new administrative systems, such as record management;recording office expenditure and managing the budget;organising the office layout and maintaining supplies of stationery and equipment;maintaining the condition of the office and arranging for necessary repairs;organising and chairing meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this;overseeing the recruitment of new staff, sometimes including training and induction;ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;carrying out staff appraisals, managing performance and disciplining staff;delegating work to staff and managing their workload and output;promoting staff development and training;implementing and promoting equality and diversity policy;writing reports for senior management and delivering presentations;responding to customer enquiries and complaints;reviewing and updating health and safety policies and ensuring they are observed;arranging regular testing for electrical equipment and safety devices;attending conferences and training;depending on the organisation, duties of the role may extend to the management of social media.