Kelly O.
Asst. Office Manager @ Sungrow | UCI Public Health Sciences & Psychological Sciences
- Role
- Assistant Office Manager at Sungrow
- Location
- Irvine, CA, US
- LinkedIn followers
- 500 followers
About Kelly O.
As an Assistant Office Manager at Sungrow, I oversee operations at our Costa Mesa…
Experience
Assistant Office Manager
Sep 2023 — Present · Costa Mesa, CA, US
Spearheaded full setup of Costa Mesa HQ, including IT/VoIP installation, badge/fob systems, vendor onboarding, furniture design and procurement, and workspace layout- Provide executive support with travel bookings, hotel coordination, car registrations, signature routing, calendar changes, and internal approvals- Organize monthly and quarterly leadership meetings; compile department reports and summarize top concerns for President to review- Coordinate training events (e.g. leadership, sales) by securing venues, coordinating catering and supplies, and troubleshooting day-of logistics- Initiated monthly office lunches and birthday celebrations; lead inclusive office events (e.g. Valentine\'s Day crotchet flowers) and large-scale holiday parties across 2 locations for 230+ attendees- Serve as hospitality lead for visiting HQ and regional employees; prepare office space, welcoming, local guidance, and in-office support- Manage 3 corporate apartments in Costa Mesa end-to-end; sourced and helped launch 3 Houston apartments in 2024, including lease negotiation and vendor setup- Oversee 50+ mobile hotspots, VoIP onboarding, and device tracking via Airtable/ServiceNow; support IT asset handoffs and user guidance- Handle procurement through Amazon Business and specialty vendors; managing office and tech supplies- Submit and track invoice payments, and reconcile company credit card receipts weekly; supporting Finance and Treasury- Write and maintain 20+ SOPs and guides. Manage SharePoint content for U.S. offices, including onboarding and office guides, request forms, and travel policies- Collaborate cross-functionally with HR, Legal, Finance, and IT on onboarding, vendor forms, contracts, visa support, and internal workflows- Manage vending machine credentials for 100+ employees and led transition to improving coffee systems in offices for higher quality- Awarded 2025 Growth Award for cross-functional excellence, initiative, and leadership.
Education
UC Irvine
Bachelor's degree
2019 — 2023
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