Kathy Shaffer

About Kathy Shaffer

As a seasoned Executive Assistant with over 20 years of experience supporting C-Suite…

Experience

1. Executive Assistant

   Noaa Great Lakes Environmental Research Laboratory

   Oct 2023 — Present · Ann Arbor, MI, US

   Directly supports the Director, a Senior Executive Service (SES) employee. Provides exceptional administrative support, anticipates needs, and communicates challenges. Manages special projects and multiple priorities with adaptability, problem-solving, and a growth-focused mindset.• Enhances communication, collaboration, and strategic initiatives for key leaders. Serves as a liaison between management and staff, sharing best practices and guiding policy development to align with organizational goals.• Efficiently manages the director’s calendar, prioritizing commitments and optimizing time. Prepares materials, coordinates agendas, and ensures seamless scheduling through collaboration with executive assistants.• Optimizes the director’s inbox with advanced filters, prioritization, and organization strategies. Processes 75+ emails daily, ensuring efficiency and enabling focus on high-impact tasks.• Manages the director’s task log, tracking action items, deadlines, and priorities. Provides clear task details, timely alerts, and daily updates to ensure strategic planning and execution.• Manages seamless, cost-effective travel logistics to maximize the director’s productivity. Handles event coordination, compliance, and registrations while advising staff on travel regulations.• Quickly prepares and submits accurate travel vouchers for prompt reimbursement. Ensures compliance, cross-checks expenditures, and maintains financial accountability.• Researches and analyzes data to provide insights for informed decision-making. Interprets information, develops recommendations, and ensures accurate data entry with precision and efficiency.• Drafts, revises, and finalizes communications, including Controlled Correspondence, with accuracy and precision. Ensures compliance with protocols, collaborates with the Correspondence Unit, and tracks transmissions for timely responses.

Skills

• Critical Thinking
• Process Improvement
• Team Building
• Marketing
• Security
• Supervisory Skills
• Powerpoint
• Administration
• Outlook
• Budgeting
• Microsoft Office
• Excel
• Public Speaking
• Event Planning
• Problem Solving
• Operations Management
• Microsoft Word
• Team Leadership
• Documentation
• Government Liaison
• Word
• Program Management
• Process Scheduler
• Research
• Resource Management
• Policy
• Administrative Support
• Analysis
• Writing
• Sharepoint
• Business Process
• Editing
• Budgets
• Conferences
• Proposal Writing
• Briefing
• Data Entry
• Strategic Planning
• Employee Relations
• Calendaring