Juliana Guerra
Executive Administrative Assistant - Office of the Vice-president, Finance & Administration @Laurentian University/Université Laurentienne
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WORK HISTORY
Executive Administrative Assistant - Office of the Vice-president, Finance & Administration @Laurentian University/Université Laurentienne
Organize and coordinate office operations and procedures in order to ensure organizational effectiveness and efficiency for the office Vice-President of Finance and Administration. Track, administer, and provide professional support as well as helping with various special projects. Works under very tight deadlines, an environment with constantly changing priorities, provide support and discretion to the office.Setting up meetings, ensure that the Vice-President, Finance and Administrations schedule is up-to-date;Managing the office budget (i.e. preparing requisitions, purchase orders, paying invoices);Dealing with highly sensitive, privileged and confidential information; Receives and performs a preliminary review of incoming correspondence, signaling deadlines and expedited matters;Takes initiative and makes decisions on issues related to general office duties, functions and responsibilities, anticipating emerging issues of consequence and developing approaches to address same, knowing when to seek guidance and direction; Manage changing deadlines and tight timelines with accuracy and finesse;Ensures effective liaison between the Executive Team and their assistants by following the governance structure; Operates under general direction and with minimal supervision; Ability to prioritize, to take initiative and work effectively as part of an administrative team.Assist manager of procurement and contracts with an interruptible flow of materials and services initiated by various groups, at the best quality, delivery, service and at the optimum price. Run reports, process purchase orders and create limited tenders. Assist Manager of Risk to provide guidance on insurance and WSIB requirements and risk mitigation.
EDUCATION
Universidade Gama Filho
POS, English/ Portuguese translation
Unisinos
Graduation, International Business/Trade/Commerce
Alliance Française
Intermediate, French
SKILLS
ABOUT JULIANA GUERRA
Skilled professional, with vast experience on International Purchasing, Import, Export…
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