Julia Mantel
- Role
- Office Manager, Administrative Assistant at Instacart
- Location
- Brooklyn, NY, US
- LinkedIn followers
- 500 followers
Experience
Office Manager, Administrative Assistant
Oct 2021 — Present · New York, NY, US
Administration: Strategically managed senior leadership calendars, travel, meetings & expenses when in the NY office. Oversaw budgets for office, kitchen & cleaning supplies as well as vendor management. C-suite\'s right-hand, supporting daily operations & empowering leadership. Workplace Management: Orchestrated top-notch facilities, cleaning services & snack vendors to maintain office well-being. Coordinated office space reservations & visitor access. Ensured professional appearance of the office & conference rooms. Managed deliveries, shipping & inventory of office supplies & miscellaneous items. Curated delightful snacks, beverages, & office supplies. Employee Onboarding & Offboarding: Managed logistics for employee onboarding & offboarding for the NY office, including general orientation. Handled equipment provisioning, desk assignment, & system access provisioning. Oversaw Swag inventory and distribution. Event Planning & Execution: Assisted in planning & executing office-wide team & social events. Crafted memorable on & off-site meetings, parties, culture initiatives, lunch & learns, & retrospectives. Project Management: Led & managed projects to improve or define processes & procedures. Initiated process improvement initiatives & provided operational support to individuals, teams, & projects. Fostered cross-functional teamwork with People, HR, Sales, & Ops. Oversaw office build-out projects. IT Support: Assisted with basic IT/AV responsibilities for new hires and meetings. Helped deploy office technology equipment & improve inventory records with a ticket system. Logistics & Facilities Organized logistics for various team off-sites & events. Proactively identified potential facilities-related issues & opportunities for improvement. Liaised with building management & external vendors for effective solutions. Team Support & Advisory Role: Acted as the pulse of the team & a trusted advisor to the leadership team.
Education
Emerson College
B.A., Communications
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