Judith Lopez

About Judith Lopez

As an Executive Administrative Assistant at Goldman Sachs for over 18 years, I provide…

Experience

1. Executive Administrative Assistant

   Goldman Sachs

   Oct 2006 — Present · New York, NY, US

   Deliver firsthand support to senior leaders and decision makers while managing a wide variety of key functions including complex calendars, onboarding new hires and training new staff. Supporting various senior partners - COO of Engineering, Global partner of Operations Engineering, Global managers of LCO Engineering. Following departure of COO, transitioned from a focused position to a more comprehensive support role across Securities Engineering Department. Accomplished overall exceeds expectations and outstanding performance reviews throughout my career in Goldman Sachs. • Provide administrative support to the global head of the business and their teams of 100 plus employees• Manage calendars and phones, arrange travel logistics, expense reports and order supplies as needed• Manage adhoc projects from manager e.g. headcount reports, global travel budget etc.• Compile and coordinate dozens of large floor re-stack; liaise with move teams and management to ensure data accuracies and resolved discrepancies• Coordinate, troubleshoot and manage logistics related to event details for offsites, town halls, quarterly briefings and global team events and reserve conference rooms• Prepare and maintain updated event materials e.g. presentations, agendas, handouts, etc. HR functions:• Act as first line of contact for HR related inquiries from teams e.g. vacation entitlements, scholarship eligibilities, leaves, benefits, performance reviews, also including resolving discrepancies with employee time entries and organizing manager approval groups for vacation carry-overs• Work with managers and business partners to process details on employee transfers and terminations• Provision new employees with firm properties and access, assigned seating, order equipment, collect properties and oversee the leave process of termed employees and consultants• Schedule, facilitate and track candidate interviews with internal recruiters, managers and teams

Skills

• Outlook
• Payroll
• Online Research
• Powerpoint
• Microsoft Excel
• Management
• Time Management
• Access
• Leadership
• Microsoft Word
• Team Leadership
• Invoicing
• Interviews
• Microsoft Office
• Travel Arrangements