Jo Nicholls

Assistant to the VP, International Government Affairs @Gilead Sciences

Providing full administrative support to the VP, Intl Government Affairs and the directors of the Government Affairs department that include;• Extensive complex diary management• Liaising with external vendors and Government officials for meetings with the VP• Liaising with senior managers of Gilead and their assistants• Extensive travel coordination for both domestic and international• Arranging and applying for travel visa’s• Drive team activities such as, staff meetings, all hands meetings and team building events throughout UK and Europe• Processing expenses through Concur• Arranging in-house and off-site department meetings, that include sourcing dinner venues• Preparing documentation for meetings, incl. Agenda’s and PowerPoint presentations• Management of Purchase Orders that includes creating, tracking and receipting in Oracle• Uploading and monitoring documents in Zinc for approval• Arranging conference registrations and subscriptions• Arranging the departments yearly reviewsSenior Assistant to the HEOR TeamApril 2015 – April 2016 – Gilead Sciences Europe Ltd• Providing full support to two Directors and the HEOR Team • Arranging travel; flights, hotel accommodation, taxi bookings• Maintaining full diary management for the Directors• Co-ordinating small and large meetings and refreshments for internal and external personnel• Processing expenses using Concur• Arranging off-site meetings for Team Building events• Liaising with external vendors and the Legal Department regarding contracts • Setting up and obtaining bank details from new suppliers/vendors for the HEOR Department• Raising Work Orders, Master Service Agreements and CDA’s using the Contracts Management Tool• Raising Purchase Orders• Arranging invoice payments• Entering Contracts into the Contracts Management System• Entering job bags into Zinc for approval• Maintaining the departments shared drive filing system• Process ad-hoc department stationery requests