Jillian de Flor

Experience

1. Senior Executive Assistant to the CEO Events Planner

   Curriculum Associates

   Jul 2013 — Present · Billerica, MA, US

   Self-motivated, resourceful problem-solver entrusted with oversight of our corporation’s priority events. Cost- effectively plan, strategize, and budget national and regional corporate meetings, and conferences annually to maximize brand exposure and support sales growth; independently execute and serve as team lead on events.Accountable for all aspects of event planning, set-up, and management including strategy development, vendor and site research, contract negotiation, marketing collateral, AV equipment, signage, travel and accommodations, registration, attendee and vendor communications, program content, off-site events, focus groups, on-site team leadership, and post-event financial reconciliation.• A wide variety of administrative tasks for the CEO: managing calendar, completing expense reports, arranging detailed travel plans, and prioritizing conflicting needs.• Plans, coordinates and ensures the CEO’s schedule is followed and respected.• Participates as an adjunct member of the Executive Team that includes scheduling and/or attending meetings, coordinates agendas and details for Executive and Senior Management Team meetings, off-site meetings, and all staff meetings.• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature.• Works closely and effectively with the CEO to keep well informed of upcoming commitments and responsibilities, following up appropriately.• Manages a variety of special projects for the CEO, some of which may have organizational impact. Ensures that CEO is kept updated and responds to requests for materials regarding the CEO and organization in general.• Manage Expenses for CEO and his team• Manage contracts for company hotels and car service• Manage Receptionist• Concur (Travel and Expenses) Manager for the company•

Skills

• Digital Dictation
• Project Planning
• Heavy Calendaring
• Leading Meetings
• Project Management
• Leadership
• Google Groups
• Event Planning
• Oracle Discoverer
• Sharepoint
• Oracle Reports
• Microsoft Word
• Program Management
• Contract Negotiation
• Department Budgeting
• Lotus Notes
• Marketing
• Visio
• Business Analysis
• Microsoft Excel
• Powerpoint
• Clarity
• Databases
• Team Building
• Management
• Outlook
• Microsoft Office
• Sales
• Salesforce.com