Jill Woods

Administrative Assistant @Huntsman Cancer Institute

Salt Lake City, UT, US

Assistant to the Executive Director of Operations: manage calendar, scheduling meetings, travel arrangements, meeting minutes, special projects as needed, planning annual leadership retreat out of state. Assistant to the Director of Public Affairs: manage daily ‘news clips’ (internet search of cancer related stories distributed daily), formerly managed ordering business card, letterhead, envelopes and other misc. print jobs for all employees, responsible for procuring quotes and negotiating contracts for print jobs and other misc. jobs, managed publications request, manage sun safety/community outreach program, manages incoming email inquiries from public website, prepare monthly media audit report, responsible for maintaining/ updating annual report mailing list, assists with budget process and tracking, assist with photo requests, logo requests, assists with media requests (setting up interviews, escorts reporters and camera crews to interviews), back-up phones for main line, order office supplies, process department purchases using the purchasing system, check request and campus orders)