Jill Mailhoit

About Jill Mailhoit

Office Manager to include cash management, cost accounting financial analysis, forcasting & budgeting, financial statement preparation, financial management and project manager assistant. Ability to proactively work independently, to produce and lead performance within a team environment and resolve problems. Specialties: Office Manager, A/P, A/R, Payroll & Collections. Coordinate with project managers, assist with deliverables, document control and management of engineering documents. Work with project managers on new projects when teams are formed for project start-up. Set up accounting and detailed filing systems for new projects which includes the utilization of construction management software and SharePoint hosting sites. Work with project teams in getting information and large packages (drawings, submittals, RFI’s, change orders, letters, and transmittals) documented, filed and sent to clients in a timely manner. Maintain insurance certificates for clients and subcontractors. Maintain all office equipment and office expansion to include equipment purchase and office space planning. Work with IT department to keep all computers, software and networked equipment updated. Maintain detailed file management system and record keeping.

Experience

1. Office Manager

   Apex Construction, Inc

   Feb 2021 — Present · Somersworth, NH, US

   Office Manager for Apex Construction which is a general contractor that completes water and wastewater infrastructure projects throughout Maine and New Hampshire. We work closely with engineers and municipalities in the construction of design-bid-build and design-build format projects.

Education

• Northern Essex Community College

  Accounting