Jessica Jordan Ping

HR Sr Staff Assistant i @American Medical Association

Chicago, IL, US

Serve as first-level approver for internal and external job requisitions, collaborating with the Talent Acquisition team to ensure posting accuracy- Support onboarding and offboarding processes, including cross-checking new hire data, entering accrued vacation time in Cornerstone/Lawson, and distributing exit surveys- Initiate contract amendments (SOWs and MSAs) using Ironclad, with growing responsibility for document tracking and process flow- Cover front desk operations as needed, including guest reception, HR inbox triage, invoice processing via Docusign, financial reporting via Inspira, and coordination of new hire welcome materials- Prepare service anniversary communications including certificate creation, executive-level notifications, and event coordination- Track project timelines, contract details, and internal reporting metrics using Excel to support department coordination and documentation accuracyThis role blends HR operations, cross-team coordination, and process improvement to support the AMA’s internal employee experience.

University of Notre Dame

Bachelor of Arts - BA