Jessica Claflin Schneider

Executive Administrative Assistant @Takeda

Cambridge, MA, US

Provided executive administrative support to VP and his three LT included calendar management, formatted org charts, formatted excel sheets, created LT PowerPoints, and any catering needs. Provided executive administrative support coverage for department head’s admin for their vacations and time off included calendar management, team announcements, car service and local coffee runs Made travel itineraries and travel arrangements for VP and his three LT for CWT global and local travel. Arranged catering needs for department functions, LT functions, and team events for internal and external vendors. Ariba invoice team expert for VP and his LT team including responsibilities created new vendors, maintain vendor relationships, entered invoices, paid, and received invoices, and troubleshoot invoice issues. SharePoint owner of a corporate team site including responsibilities of refreshing the page for corporate colors, overall message, updated content, assigning tasks and created new document libraries and lists. Made reimbursements and travel expense reports using Concur Ordered office supplies, stocked supplies, ordered refreshments, and arranged Fedex shipments Responsible for co-hosting staff meetings using VC rooms and Microsoft Teams Responsibility of the department’s townhall including catering needs, room setups and arrangements, and prepared the slide deck Arranged Leadership offsite including compared competitive packages, booked conference and business rooms, and provided catering needs for all-day two-day event.

Woburn High School

Diploma

Salem State University

Bachelor of Arts, English; Professional Writing