Jennifer Ligon

Experience

1. Associate i Office Manager

   HOK

   Feb 2019 — Present · Los Angeles, CA, US

   Calendar Management for multiple Senior Principals. Coordinates and manages day-to-day meetings across multiple time zones.• Arranges travel; domestic and international.• Handles meeting coordination details: logistics (booking conference rooms, travel, meals, technology), preparation, invitations, and materials.• Prepares and submits expense reports.• Manages the Administration and Office Services Teams.• Maintains a positive office morale and organizes internal and external company events.• Responsible for oversight of all vendor services including facility maintenance and contracts.• Assists with office budget and reconciliation.• Oversees health and safety regulations within office; ensures COVID protocols are being followed.• Manages project staffing needs and assignments.• Supports the new hire orientation and onboarding process. Prepares Welcome Week schedule. • Coordinates candidate interviews. • Assists Human Resources as needed. • Manages the office space plan and coordinates internal moves.• Prepares client agreements, subconsultant agreements, work authorizations and add service documents.• Assists in Construction Administration phase on projects.• Project Administration – prepares meeting minutes, maintains project directory and meeting coordination.