Jennifer P.

About Jennifer P.

I am a seasoned administrative and executive support professional with a passion for…

Experience

1. Administrative Assistant, Tax Coordinator, and Office Manager

   MGO (Macias Gini & O'Connell LLP)

   Aug 2024 — Present

   Administrative Support:• Coordinate executive calendars and schedule meetings, ensuring all relevant parties are informed of any updates and changes.• Organize meetings by preparing agendas, reserving rooms, coordinating materials.• Perform general clerical office duties, including filing, mailing, faxing, scanning, and photocopying documents.• Handle all sensitive and confidential information with the utmost care, discretion, and professionalism.Tax Coordination:• Stepped into tax coordinator responsibilities following the prior coordinator’s departure, ensuring continuity.• Assist with client onboarding and profile setup in multiple required tax and firm applications.• Monitor tax return progress using internal systems and track them through each processing phase.• Generate, review, and distribute detailed weekly tax return status reports for partners and managers.• Maintain and periodically clean up the tax return and project tracking system for accuracy and efficiency.• Assemble final tax return packages, estimates, and extensions and deliver them to the correct personnel.• Manage e-filing processes, including transmission, acceptance tracking, and correcting rejected returns.• Prepare certified mail for the department and maintain a precise mailing log for tracking purposes.Office Management:• Assumed office manager duties, becoming the primary liaison with Property Management and external vendors.• Submit, follow up on, and resolve building maintenance requests and internal repair work orders.• Manage inventory and timely replenishment of office supplies to maintain a productive workspace.• Welcome and assist all visiting clients and guests, providing a professional and courteous experience.• Serve as point of contact for employee notifications, including remote work, sick leave, PTO, and personal days.• Recognized with two Certificate Award Recognitions for outstanding performance and contributions.

Education

• Las Positas College

  Associate of Arts - AA, Liberal Arts and Sciences, General Studies and Humanities

• Codify Academy

  Certificate of Completion, Web Development

  2016 — 2016

• Las Positas College

  Associate of Arts - AA, Social & Behavioral Sciences