Jennifer Black

About Jennifer Black

A diligent, accomplished and detail-oriented professional with more than 15 years of experience working with senior-level executives coupled with extensive knowledge of all aspects office functions. Reputation for quality executive support, office administration, and strong organizational techniques and possess outstanding analytical capabilities and demonstrated talent to provide comprehensive support. Adept in excellent written and oral communication skills to establish strong relationships and succeed with in a fast-paced environment to ensure top-notch administrative support in all industries, including construction and service. A consummate professional, proactive leader, offering broad experience in process improvement, quality, and people management to become a trusted advisor, liaison and assistant dedicated to making the lives of busy executives easier.

Experience

1. Project Administrator

   Faulconer Construction

   Apr 2023 — Present · Concord, NC, US

   Project Administrator-Process Subcontracts through development, coordination, tracking, entry and change management in Viewpoint-Subcontractor Pay Applications including reviews for compliance, lien waivers, client lien waivers, creating sub pay apps as needed and obtaining approvals-Request and track lien waivers for subcontractors and Clients-Process Purchase Orders through development, coordination, tracking, entry and change management in Viewpoint-Client Pay Application assistance - lien waivers, sales tax reporting, OCIP processing, other items as needed-Code project invoices-Add Cost codes into Viewpoint/HeavyJob as needed-Assist in new vendor setup including W9, insurance, Safety Manuals, etc-Upload latest plans and specifications into Procore as requested by project teamOffice Management-Manage phones and mail, greet and direct visitors, office supply coordination-Prepare and submit expense reports for field staff-Handle new hire orientations, associated paperwork, drug testing and coordination with Human Resources -Set up OSHA Testing for Safety-Field Staff Training (Heavyjob, Procore, etc.)-Coordinate and set up reservations as requested (hotel, meetings, etc.)-Miss Utility set up and maintenance

Skills

• Project Coordination
• General Ledger
• G/L Reconciliations
• Microsoft Office
• Administrative Assistants
• Accounts Receivable
• Process Scheduler
• Inventory Management
• Invoicing
• Administrative Assistance
• Purchase Orders
• Employee Relations
• Spreadsheets
• Notary Public
• Human Resources
• Teamwork
• P&L Management
• Management
• Quarterly Reporting
• Budgeting
• Powerpoint
• Program Implementation
• Employee Training
• Travel Arrangements
• Payroll
• Ms Office Suite
• Accounting
• Bank Reconciliation
• Office Administration
• Office Management
• Time Management
• Budgets
• Purchasing Negotiation
• Account Reconciliation
• Certificates of Insurance
• Accounts Payable
• Expense Reports
• Creativity
• Training
• Customer Service