Jenna Boehk

Administrative Assistant @Westco Construction Ltd

Lethbridge, AB, CA

Office Administration- Create and build monthly newsletter. Coordinating all voting, employee of the month submissions and prizes- Welcome all clients, offer beverage and seat them in the correct boardroom- Answer multi-line phone in a timely, courteous manner - Taking detailed messages and emailing them to the staff member- Coordinate staff voicemails with outside vendor- Maintain VOIP phone system with outside vendor- Bind sales presentation booklets for clients- Assist all departments with any administrative task that they need.(copying, scanning, purchasing, picking up items, running errands, and anything else that comes my way.)- Coordinate and enter all meetings into the calendar booking the boardrooms- Organize and purchase office supplies- Tidy boardroom at the end of day and make sure computer is powered down and the screen is off- Assist with gathering and reconciling the Mastercard Receipts for 31 Employees - Prepare bank deposit - Organize files and replace broken file folders - Keeping the office tidy, including loading dishwasher daily and cleaning and maintenance of coffee makers, taking out kitchen garbage and putting clean dishes away. Ordering of coffee beans, dishwasher detergent & cleaner, coffee machine cleaners- Coordination of weekly office cleaner and organizing a deep clean every quarter - Weekly grocery shop for the staff snack counter - Maintain all office plants, watering weekly, re-potting if necessary, and fertilizing quarterly. Purchase plants and maintain all outdoor plants in the summer. Coordinate outside maintenance company to trim the bushes, check the irrigation system and turn on/off the irrigation system- Hand write Employee and Spouse Birthday Cards and mail them out- Pick up and distribute mail to correct person or department Safety- Fire Marshal for the Lethbridge Office - Complete the office safety inspection every month in Site Docs- Scan and file all safety certificates into the staff files