Jenean Gimler

Executive Assistant @Ben E. Keith Foods

Houston, TX, US

Facilitating employee travel arrangements by securing and processing payments for hotels and flights. • Establishing and maintaining relationships with local hotels to: • Negotiate discounted rates for large group events. • Enroll hotels in the company\'s ACH payment program. • Manage hotel payments, audit invoices for accuracy, and submit them to AP/ACH for processing.Screen external sponsorship requests, directing inquiries to the appropriate staff members.Manage office supply inventory by tracking stock levels, researching cost-effective options, and purchasing necessary supplies to support staff needs. Manage 14 meeting rooms and schedule to ensure meeting rooms and office spaces are clean and safe for incoming guests.Process, audit, and code administrative invoices in OnBase for accuracy, approval, and payment. Provide guidance on Chrome River expense reports, assisting employees/executives in navigating the system. Overseeing company vehicle management, ensuring proper check-out/check-in procedures and vehicle condition, and conducting regular fleet audits. Handle tolls/tickets, including payment and dispute resolution, when necessary.Manage internal and external communications, including: • Proofread/enhance written communications from the GM, budget reports, and marketing materials. • Convey critical messages as needed.Support HR with employee engagement initiatives, including: • Spearheaded/maintain the employee birthday and work anniversary database, coordinating with an outside vendor to deliver personalized gifts and cards monthly. Providing executives, DSMs, and the receptionist with weekly birthday/work anniversary lists for display in the lobby and company social media while keeping records up to date in coordination with HR. • Writing new employee bios. • Taking new employee photos. • Managing employee service awards

Louisiana College

Management and Supervision

Tyler Junior College

Graphic Design

Rice University

Human Resources Management/Personnel Administration

Northeast Louisiana University

Music and Theater Production/Management