Jasmane Duncan

Executive Assistant @Bgesh Incorporated

San Antonio, TX, US

Support CEO & COO providing additional support to HQ team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficientlyMaintain and refine all internal processes to expedite workflowsManage communication with employees and customersPlan and orchestrate work to ensure that priorities are metManage scheduling, including agendas, mail, email, phone calls, client management, and other company logisticsMaintain professionalism and strict confidentiality with all materialsProvide multi-faceted administrative support and assistance to ensure effective use of an executive’s time and productive interactions with the team and clients.Conduct research and information gathering on behalf of the executive and prepare summaries and reports.Develop positive and strategic relationships at all levels Maintaining comprehensive and accurate recordsOrganizing meetings, including scheduling & sending remindersAnswering phone calls in a polite and professional mannerManaging the executive’s calendar, including making appointments and prioritizing the most sensitive mattersWriting memos, correspondence, invoices, receipts, spreadsheets and other reports as neededKeeping the office database and filing system up to date and organizedCreating memos, reports and agendas as needed, disseminating memos, reports and other information to relevant colleaguesNegotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventorySkills: • Executive Support & Administration• Calendar & Email Management• Travel & Logistics Coordination• Expense Reporting & Documentation• ATS & HRIS Systems• Data Entry & Document Management• Compliance & Policy Enforcement• Written & Verbal Communication• Multitasking & Time Management• Discretion & Confidentiality• Office 365, Zoom Executive Support ·