Janice Conlon

About Janice Conlon

PROFILE & PROFESSIONAL SUMMARY Skillful and dynamic sales & marketing administrative professional with extensive experience in the strategic planning, management and execution of scientific congresses, large conferences and sales & marketing meetings within the biopharmaceutical industry. Highly motivated with the ability to use tact and discretion in performing daily operational and administrative functions. Excellent interpersonal skills with strong management and leadership competencies delivering effective oral and written communications to all key stakeholders. Strong work ethic and positive attitude to efficiently manage all essential directives related to achieving organizational objectives. o Proven track record of accurately completing research, reporting, information management, marketing, and business-development efforts within budget requirements o Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives o Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages o Proficient in Microsoft Office Suite

Experience

1. Office Manager & Executive Assistant

   Hc Bioscience, Inc

   Aug 2022 — Present · Boston, MA, US

   Project Manager for office move (Jan – July, 2023) including contract & relationship management with multiple office & laboratory vendors in preparation for new lab space and office. Worked alongside JLL Lab Operations contact for updating capital equipment matrix and managed biweekly meetings and updated agendas; Completed all purchase orders and management of budget and contracts. Kept scientific team on track for deliverables with daily communications and follow up for fluctuating target move dates. Coordinated logistics for 2 separate moves (office & lab) from CAM to BOS. Source office furniture, purchased and supervised delivery & installation for entire office with cost efficiency.Plan & develop new office set up (36 persons) w/ IT consultant, including internet, wifi, Zoom conf. rooms; all office IT issues, brought to my attention, new hires & term onboarding & offboarding of equipment and paperwork; new hire IT form; ordering small IT equipment for personnel; source copier machine and had installed; Assist with set up of SharePoint sites and permissions folders.Assist in developing hC Bio team culture, scheduling and facilitating all company events and holiday parties. Calendar management for CEO, direct reports and Sr. Leadership for all mutual meetings as directed by CEO. Daily meeting review and time management assistance to CEO. Prepare yearly BoD dates and confirm w/ BoD members, calendar invites and dinner meeting arrangements; Conference registrations for CEO and other participants as designated and develop yearly conference, scientific & investor calendar for CEO’s review and assignment; Travel, flights & hotel for C-suite as needed; Assist with coordination and develop excel sheet of JPM investor meeting schedule for CEO; Expense reporting for CEO and purchasing card. FEDEX shipments for team; World Courier account set up.

Education

• NORTHEASTERN UNIVERSITY

  Bachelor of Science, Marketing/Leadership

  2002 — 2007

• Endicott College

  Associate, Science; Legal studies

  1982 — 1984