Janae Swaggard

Executive Assistant i @City of Rancho Cucamonga

Rancho Cucamonga, CA, US

Provides high-level administrative and confidential support to management within the Engineering Services Department. Serves as a key liaison for internal teams, external agencies, and the public, ensuring accuracy, compliance, and efficiency in daily operations.Supports the Engineering Director and leadership team by managing complex calendars, coordinating meetings, and preparing agendas, minutes, and correspondence.Performs E-recording of official City documents, ensuring accuracy, timely submission, and compliance with County and State requirements.Serves as a commissioned California Notary Public, notarizing City documents and providing verification services for interdepartmental and public transactions.Drafts, edits, and proofreads executive communications, staff reports, and departmental publications, maintaining a high standard of professionalism and clarity.Manages departmental purchasing, credit card reconciliations, and vendor documentation (W-9s, onboarding forms, etc.) in alignment with City finance procedures.Coordinates staff meetings, events, and trainings, handling logistics, travel arrangements, and material preparation.Maintains organized digital and physical filing systems for official records, contracts, and correspondence.Contributes to departmental initiatives such as Project Pulse newsletters, onboarding process updates, and internal communication improvements.

Grand Canyon University

Master of Business Administration - MBA

California State University, Northridge

Bachelor of Arts - BA