James Parks

Office Services Administrator @California Appellate Project San Francisco

Supervise office support services including facilities management, administrative assistance, records and database management, document production, and reception. Prepares and administers the office services annual budget, produces monthly operational reports, tracks budgetary costs, sets priorities for office services projects, oversees the records management of all records collected by CAP employees and interns, provides formal recommendations for establishing and revising The Transfer Of Case Files To Appointed Counsel, and The Office Protocol for a Uniform System For Filing and Administering State Assistance Cases of the California Appellate Project and other records and facilities management procedures such as offsite storage arrangements, and participates in the decision-making processes for these processes. Oversee the physical facilities, furnishings, and equipment of the office, submitting tickets for facility fixes or repairs, organization and security of office space, and responding to employee and guest questions/concerns. Assist with new-hire packages and onboarding and the ongoing training and support of existing staff. With the IT and Resource Manager, optimally utilize the existing database programs for file services including software and/or hardware purchases. Specifically supervises an Office Services Team comprised of the Receptionist/Office Liaison, Legal Administrative Assistant, the Office Services and Support Specialists, and the File Clerks.