Heidi F.

About Heidi F.

Highly organized, supportive, professional, continually proactive Personal and Executive…

Experience

1. Executive Assistant to Managing Directors

   Alta Partners

   Aug 2023 — Present · CO, US

   Act as a trusted liaison between two Managing Directors and various stakeholders, including clients, partners, and employees.Manage the executives calendars, schedule appointments, and coordinate meetings, ensuring optimal time management and efficiency.Book and manage Executives travel, personal and business, ensuring accurate information (in varying time zones) is added to calendars. Arrange annual meeting for Stakeholders, including accommodation, meals, group activities, transportation.Book team travel to remote off grid location. Book private and commercial flights. Correspond with LP\'s regarding Board meeting attendance, arrange travel and accommodation. Prepare and organize documents, presentations, and reports as requested by the executive.Conduct research, compile data, and create summaries or briefs on relevant, including phone calls, emails, and mail, and respond or redirect as appropriate.Communicate daily schedules with relative information and background on all calls. Maintain confidential and sensitive information, exercising discretion and professionalism.Liaise with family members on personal items. Organize and maintain files, records, and databases, both physical and digital. Compile and submit expense reports for approval. Liaise with Executives personal associates and colleagues. Assist with personal tasks and errands.