Heather Mares

Project Coordinator Buyer (Construction) @Burns & McDonnell

Chicago, IL, US

Document Management: Conduct thorough reviews of agreements to identify errors, validate certificates of insurance against contract requirements, and confirm the receipt of Risk Mitigation Plans when applicable. • Internal Coordination: Assist project teams with locating potential suppliers through Palantir and Building Connected, verify their registration in Compass, and meet weekly to provide status updates on existing PO requests. Work closely with accounts payable and project teams to resolve outstanding client invoices using OnBase.• Purchase Order Processing: Manage PO requests for goods and services across global practices using MIS/Oracle systems.• Training Initiatives: Deliver quarterly training sessions to global practices and other office locations on company processes and procedures.• Meeting Facilitation: Organize monthly staff meetings, including moderating discussions and preparing project team slide decks. Participate in weekly Tool Box Talks and Quality Share meetings.• Site Management: Redesigned, enhanced, and deployed an upgraded Reference Material site on Microsoft SharePoint for the construction team (2024), with ongoing responsibilities for its maintenance and updates.• UI & AI Testing: Partnered with the Innovation Team to streamline PO requests through Power BI by testing backend processes for subcontract and subconsultant requests and training regional office employees on the new system during Q1 of 2025, ensuring employees were proficient in its use by Q2. Assisted with testing AI review of Certificates of Insurance for subcontracts.

University of Nevada-Las Vegas

None, Fine Art

American Academy of Art

None, Graphic Design

Addison Trail High School

Diploma, General

International Academy of Design and Technology-Chicago

Bachelor of Fine Arts, Advertising and Design