H. Lynne Baran

About H. Lynne Baran

PROFILE What can I help you with? I am an experienced Executive Assistant who has…

Experience

1. Project Administrative Assistant - Gbna

   Jacobs

   Oct 2010 — Present

   I am currently working with the Vice President of Operations supporting the Manpower program we have in this office. This position will allow me to utilize my interpersonal, organizational, time management skills. I will be dealing with high-level professionals who will depend on me to work independently and accurately, maintain confidentiality. My newest challenge is to help manage a conversion of our Manpower system moving it from SureTrak, a very old system, to Primavera 6. This would bring all the legacy KlingStubbins information into the 21st century and utilizing the same Primavera 6 program used by Jacobs in the other offices. I also work with the Outside Sales Vice President, helping to coordinate day-to-day operations. Some of these tasks include:• Maintaining detailed administrative and procedural processes to improve forecasting accuracy and efficiency.• Providing logistical support to visiting executives in coordination with other Executive Assistants. • Collaborating with other administrative team members, human resources and the finance department on special projects and events.• Maintaining and coordinating executive and senior management vacation, day-to-day meeting and travel schedules.• Assisting with expense reporting for multiple team executives.• Handling AP for Project Directors and Managers, Sub-Consultants and Operations overhead billing.• Creating reports, arrange travel, provides meeting planning and heavy phone support.• Drafting meeting agendas, meeting minutes, PowerPoint presentations, supply advance materials and execute follow up for teams.

Skills

• Powerpoint
• Microsoft Excel
• Documentation
• Training
• Staff Management
• Outlook
• Administrative Assistants
• Vendor Relations
• Concur
• Office Administration
• Teamwork
• Customer Relations
• Scheduling
• Customer Service
• Data Entry
• Software Documentation
• Word
• Accounts Receivable
• Process Scheduler
• Event Planning
• Budgeting
• Microsoft Office
• Microsoft Office 2007
• Fax
• Quicken
• Coordination
• Problem Solving
• Inventory Management
• Invoicing
• Sap
• Accounts Payable
• Research
• Telephone Skills
• Visio
• Microsoft Word
• Access
• Quickbooks
• Lotus Notes
• Typing
• Budgets