Grace-Julia Meridan
Sr Executive Assistant to EVP, Field Operations and Local Sales & SVP, Chief Marketing Officer @US Foods
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WORK HISTORY
Sr Executive Assistant to EVP, Field Operations and Local Sales & SVP, Chief Marketing Officer @US Foods
o Partner with C-Suite Executive proactively to anticipate their needs and drive improvements to build capacity for their leadership team o Monitor and/or manage Executive’s inbox & voicemail o Prepare drafts/send out communications on behalf of Executives/departments as needed o Manage complex calendars and schedules, including scheduling meetings and conference calls, and resolving scheduling issues in multiple time zoneso Arrange domestic & international travel for Executives: itineraries, trip files and complex changes as neededo Prepare agendas & pre-read documents for Staff Meetings, Regional Meetings, Offsites & Town Halls. Record minutes as needed.o Support the development of the presentations including leading the collection, consolidation and synthesis of materialso Develop solutions and strategies for collaborations with other teams taking the lead to support and plan initiatives that foster a positive organizational cultureo Manage and maintain department headcount, organizational charts, contact lists, SharePoint sites and distribution listso Perform department financial reconciliations in Concur: PCard, Executive expenses, audit Staff expenses and review & process invoiceso Assist in Event Planning and budgeting of onsite, offsite and virtual meetings/events. Travel to and participate as neededo Work with the Communications to coordinate Executive’s participation & prep in company videos and occasionally record voice-overs o Create and distribute surveys, collect and analyze data and summarize findingso Lead and/or support special projects as neededo Assist in onboarding orientations/bootcamps of new department employees o Work with Executive Assistant peers on highly confidential/critical projectso Help educate and train Executives and their teams on new technologies such as Microsoft Office 365/Teamso Act as primary liaison for Vendor/Supplier Introductions, Trade Shows and Product Reviewso Provide personal assistance as needed
EDUCATION
Columbia College Chicago
Bachelor’s Degree, Marketing
SKILLS
ABOUT GRACE-JULIA MERIDAN
Sr. Executive Assistant with a passion and proven track record of senior-level executive support, project management, and training. This includes but is not limited to having a strong ability to streamline processes, maximize efficiency, and foster professional relationships within organizations. My philosophy centers around setting my executives up for success and helping find solutions incorporating an intuitive approach to assistance. 5 Key Strengths- Astute Problem Solving - Project Management - Tactical Expertise- Strategic Support- Tech Savvy
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