Esteban Reina-Soto

Office Manager @Artesano Iron Works

Philadelphia, PA, US

Oversee and support daily office operations for a 20+ employee company, coordinating calendars, managing correspondence, and maintaining organized records for leadership and staff• Implement process improvements and vendor negotiations that generate ~$1,200 in annual savings, contributing to $5,700+ dollars in recurring savings achieved over my career • Coordinate and schedule 25+ client meetings, venue tours, and other events monthly, implementing booking templates and continuous improvement controls that eliminated scheduling errors • Manage procurement for an annualized worth of supply purchases, processing invoices and identifying opportunities to negotiate with vendors to secure cost-effective purchases and savings • Supervise and delegate tasks to administrative support staff, prioritizing tasks and tracking project timelines to meet 98% of all project deadlines using Trello • Process and reconcile 30+ invoices monthly, monitor marketing budgets, generate 4+ petty cash sheets per month, and resolve high-impact billing issues through vendor negotiation and follow-up • Advertise 2 job openings on Indeed, ZipRecruiter and Craigslist, drafting candidate scoring rubrics and interview questions that ensured accuracy and compliance with fair hiring standards • Maintain and reorder 150+ inventory SKUs with zero stockouts by implementing an improved inventory process that also reduced the inaccuracy of Cost of Goods Sold metrics by ~10%

Drexel University's Westphal College of Media Arts & Design

Master of Science - MS, Arts Administration

Berea College

Bachelor of Arts - BA, Communication and Political Science, Minor in Broadcast Journalism