Emily M.

Office Services Manager @Murray Beith Murray Llp

Edinburgh, GB

In this role, I am responsible for: Contracts/Facilities Management:• Primary point of contact for all contracts/ facilities queries. • Day to day seamless and effective management of our external suppliers and contractors which includes cleaning, maintenance, mail, catering, office supplies etc.• Oversee the cleaning services to ensure meticulous maintenance of premises, liaising with the contractors and building/property managing agents to resolve any issues in a timely manner.• Preparation of the budget, monitoring expenditure and general financial administrative duties such as checking orders and invoices.• Ensure Planned Preventative Maintenance (PPM) and remedial work are delivered on time• Assist in overseeing the administration, compliance and co-ordination of all small works including permits to work, risk assessments, method statements, DSE and workstation assessments, PAT testing, 5 year electrical testing• Be the first point of contact for any queries or concerns relating to Health and Safety and ensure compliance to at least minimum standard relating to the Health and Safety at Work Act; staff awareness training, site induction and management of the outsourced Health and Safety contractorsMaintenance: • Support all office moves / furniture relocation including liaising with external suppliers and contractors to ensure the process runs smoothly• Conduct regular building inspections to identify any maintenance, repair or health and safety related work • Liaise with the managing agent as necessary to resolve any repair and maintenance issues• Maintain security arrangements around the office including managing relationships with external suppliersOther • Drive process improvement to increase efficiency within the department• Proactively manage ad hoc projects as and when they arise

Craigmount High School

High School