Elena M. Polimeros

Chairman & Managing Director Executive Assistant @MAIRE

London, GB

Full diary management in a complex Global environment\\\\n• Ensure the MD/Chairman requirements for meetings are met and are of a high standard at all times; efficient inbox management (highly confidential nature at times).\\\\n• Travel organisation of a complex and diverse nature, ability to cope with short notice amendments and contingency planning\\\\n• Client facing role to meet and greet external/internal visitors\\\\n• Board meeting organisation requiring successful relationship management with the EA community and their Senior leaders\\\\n• Organise off/on site meetings with key personnel; full logistics role for developing/distributing the agenda, taking minutes & completing thorough follow-up, flight co-ordination for attendee’s, evening dinner /transport etc.\\\\n• Liaising with internal / external associates at all levels by email or face to face in an effective and timely manner, screening as appropriate\\\\n• Proactive document /presentation support, ensuring produced in a planned way so all documents are produced & distributed in timely manner (both in English and Italian language)\\\\n• Revising contracts, translating documents, organising meetings, video conferences, call conferences and providing presentations support.\\\\n• Flawless management of record keeping for holiday, Personal EA duties for the MD/Chairman; Assistance with personal interests where required\\\\n• Help with on-boarding with anyone joining the Company\\\\n• General office admin including dealing with post/deliveries, office supplies, contractors,acting as a gatekeeper between the building manager and the company\\\\n• Ensuring Health and Safety Procedures are followed in the office. Organising periodical Water tests, Fire Risk Assessments as required by UK law/building management\\\\n•. Support the HR department and the Trading/Procurement department when required, organising candidates interviews and managing meeting rooms\\\\n \\\\n\\\\n \\\\n \\\\n\\\\n \\\\n