Donna M. Walker

Senior Meeting Planner, Cmp, Hmcc @Vantive

Event management for internal and external events of all sizes for domestic and international programs; serve as the day-to-day senior planning contact for each respective client, including HCPs and Senior Leadership- Virtual event management for internal meetings including a Global Meeting in three time zones for attendees over 4 days- Create consistent and creative communications for programs that include marketing, email communications, on-line registration, video’s, signage and follow-up communications (includes e-cards)- Responsible for hotel sourcing, contract negotiation, site selections/visits, website registration development, attendee management, food and beverage planning, ground logistics, entertainment, off-site activities, graphics, final program billing- Execute contracts with suppliers on behalf on the client; negotiate details such as food and beverage, rates, attrition, cancellation penalties, guarantees, concessions to drive cost savings on behalf of client- Provide destination overviews, availability grids and assist in final decision making for client- Manage multiple outside vendors; coordinate air programs for attendee flight bookings; determine and arrange detailed program needs- Travel for on-site management of programs; perform operational site inspections; ensure adequate staffing is maintained for all programs; manager multiple suppliers and on-site staff for success of programs- Forecast, monitor and track relevant budgetary expenses to ensure costs are controlled and remain on target - Assisted in the implementation of virtual meetings program within Hill-Rom to reduce travel costs (domestically and internationally)- Assisted in the development of Standard Operating Procedures for Hill-Rom Meeting Services and internal surveys