Debby Stanaway

Senior Administrative Assistant @Ministry of Business, Innovation and Employment

Hamilton, NZ

Administrative support* Provides administrative support to the branch and management including:* Administratively support management team initiatives* Arranging travel* On / off boarding of new or departing staff* Assisting with event management and catering* Supporting branch staff in following MBIE policy and process* Ordering and purchasing of office equipment* Liaising with facilities and IT staff* Assisting with administration aspects of recruitment* Processing invoices* Carrying out general administrative and support functions for the office* Support office reporting and assurance* Provide financial information to management teamContract management* Ad hoc tasks where required in support of branch leadership team and branch Executive Assistant*Establish, Maintain and Administer Office Systems*Establish and maintain systems to ensure that correspondence and requests are dealt with in a timely and efficient manner* Administer efficient systems for dealing with reimbursements in accordance with office procedures* Administer efficient systems for dealing with invoices and financial reporting.* Maintain efficient and up-to-date filing system* Process fee refunds in line with business standards (ref: AMS reporting)Miscellaneous Functions* Carry out general administration and support functions for the office as they arise including ordering and management of forms, stationery and IT equipment* Manage visa label ordering* Create, manage, and complete office projects as and when required