Cynthia V.

Executive Assistant to the CEO & COO and Board Secretary @Canada West Foundation

Calgary, AB, CA

As a key member of the executive office, I am responsible for delivering high-level support across multiple functions: Executive and Board Support:Provide proactive administrative support to the Executive Team, including calendar management, meeting preparation, and follow-up. Coordinate and support Board and committee meetings, including agenda development, minute taking, and document distribution.Board Secretary: Serve as the official Board Secretary, ensuring compliance with governance practices and maintaining accurate, timely records of Board activities and decisions.Communication and Relationship Management: Act as a liaison between executives, Board members, and internal/external stakeholders. Ensure timely and professional communication that strengthens relationships and supports organizational goals.Project Coordination and Operational Support: Support cross-functional projects by coordinating timelines, resources, and deliverables. Provide operational support to ensure efficient workflows and alignment with strategic priorities.Technology and Records Management: Manage digital tools and systems used by the executive and Board teams. Maintain accurate records, ensuring confidentiality, security, and compliance with records management policies.