Clare Smith
Executive Assistant to Chief Operating Officer @Springer Nature
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WORK HISTORY
Executive Assistant to Chief Operating Officer @Springer Nature
Berlin, DE
Springer Nature advances discovery by publishing robust and insightful research, supporting the development of new areas of knowledge, making ideas and information accessible around the world, and leading the way on open access.Full executive support to the Chief Operating Officer.In addition, full executive support to the Group General Counsel (maternity cover June 2025 - June 2026)
EDUCATION
University of Leeds
Bachelor's degree, Italian Language and Literature
Wellingborough School
A'Levels - History, Politics, Art & 10 GCSEs
SKILLS
ABOUT CLARE SMITH
A proactive and self-motivated EA with 15 years+ experience supporting C-suite level individuals in a variety of fast-paced and demanding environments, including location and mapping tech, AdTech, FinTech, media and retail. Based in Berlin, from the UK.Key activities- Full executive support – full inbox and diary management, internal and external contact liaison, generate correspondence, collate expenses, prepare presentations, assistance with completion of assigned projects- Organise complex international travel including flights, hotels reservations, transfers, preparation of visas applications- Coordinate all logistics for meetings - produce agendas, reserve meeting rooms, order catering, set up conference calls and AV equipment, minute taking and distribution of actions- Arrange business lunches, events and Away Days including all logistics, guest lists, travel, accommodation, venue liaison, catering, production, activities etc- Coordinate monthly board reports- Manage complex schedules with internal and external parties utilising multiple calendars, anticipating conflicts in advance and ensuring that strategic priorities are met- Handling logistics of new starters and leavers to department – includes equipment requirements, systems access, training needs and setting up of a thorough induction programme- Maintain expenditure: input purchase orders & invoices on financial system, update spreadsheets, track payments, and monitor costs against annual budgets- Manage/Assist with Conference and celebrations organisation.
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