Cindy Stanley

Executive Assistant @J.D. Irving, Limited

CA

Executive Assitant to the Vice President:Key Responsibilities:Manage internal and external calendars for the Vice President and Senior Executives, ensuring effective prioritization and time management.Coordinate and schedule meetings, appointments, and events across multiple time zones.Organize and prepare for executive meetings, including agendas, logistics, action items, minutes, & follow-ups.Manage and track expense reports for executives, ensuring compliance with company policies and budget guidelines.Oversee company credit card usage, managing and reconciling expenses.Issue purchase orders and track status of orders to ensure timely deliveries.Book all travel arrangements for the Vice President and Senior Executives, including flights, accommodations, and transportation, while adhering to company travel policies.Ensure all travel documentation is in order, including itineraries.Screen calls, emails, and visitors to the Vice President, providing timely and appropriate responses or directing inquiries to the correct parties.Assist with communication and coordination with external Executive Directors of boards.Serve as a liaison between divisional staff and senior executives, ensuring effective communication and coordination across all levels of the organization.Plan, organize, and coordinate company-wide meetings for the division, events, and conferences, including managing logistics, accommodations, and transportation.Coordinate conventions and expo bookings, ensuring all arrangements align with company goals, objectives & policies. Manage the procurement of IT equipment for all sites and head office personnel, ensuring the smooth delivery and installation of necessary hardware & technology. Management of cellular devices & accounts in the division. Assist with HR tasks related to staff recognition programs, events, and other personnel management processes.Handle special projects as assigned by the Vice President or Senior Executive

UBC Sauder School of Business

Mortgage Broker Licensing

UBC Sauder School of Business

Real Estate Trading Services