Ciana Y.

Project Coordinator @Pratum Companies

As an Administrative Project Coordinator at Pratum, I support cross-departmental initiatives and ensure smooth operational execution across our affordable housing portfolio. My role bridges project coordination, stakeholder communication, and administrative support, with a focus on optimizing internal processes and elevating our company brand.Key Responsibilities:Coordinate and manage projects spanning property operations—including rent reporting, utility procurement, collections tracking, and vendor oversight—across multiple properties.Serve as the primary point of contact for new property transitions and onboarding, coordinating across HR, Accounting, Operations, IT, Marketing, and Risk Management.Draft, edit, and prepare internal and external communications such as memos, reports, presentations, and correspondence.Lead weekly transitions calls with our executive and leadership team to align on critical updates and outstanding tasks across departments.Create staffing plans and draft management agreements for new acquisitions, ensuring alignment with operational readiness and company standards.Manage calendars and schedules for team members, facilitating meetings and key project timelines.Provide support to the Marketing department through content creation, social media coordination, employee engagement initiatives, and intranet updates.Conduct research, compile data, and prepare detailed reports to support company-wide decision-making.Capture meeting notes and ensure accurate documentation of key decisions and action items.Assist in planning company events and culture-building activities to promote team cohesion and engagement.