Carol Smith

About Carol Smith

I am a detail-oriented Executive Assistant with over 10 years of experience in biotech, pharmaceutical, and CRO industries providing comprehensive administrative support to Senior Executives. Possess advanced written and oral communication skills. Organized, with a demonstrated ability to manage complex schedules, coordinate travel arrangements, and facilitate domestic, international, investigator, and board meetings while collaborating with internal and external stakeholders. I am capable of navigating complicated logistics seamlessly by utilizing problem-solving skills and proactive approach to handling executive-level tasks. I am adept at handling confidential information, preparing reports, and streamlining office operations to enhance productivity. SKILLS & PROFICIENCIES C-Level Executive Administrative Support | Meeting Planning and Logistics | Travel Arrangement Coordination Calendar Management | Expense Report Management | Office Management | Confidential Liaison | Communication and Interpersonal Skills | Team-Oriented | Report Preparation and Distribution | Purchase Order (PO) Tracking | Budget Monitoring | Interview Scheduling Onboarding Coordination | Maintain Files | Concur | Microsoft Word | Microsoft PowerPoint | Microsoft Excel | Microsoft Outlook | Microsoft Teams SharePoint

Experience

1. Executive Assistant

   Third Arc Bio

   Feb 2025 — Present · Lower Gwynedd, PA, US

   Provide executive-level support to the Chief Executive Officer, Chief Scientific Officer/Founder, and the Chief R&D Officer for a fast-paced biotech company. • Manage complex calendars for busy executives across scientific, investor, and partnership priorities.• Coordinate quarterly board meetings, including all logistics and prep meetings.• Utilize meeting planning skills by coordinating complex scheduling for JPMorgan Conference.• Coordinate travel and prepare detailed itineraries for CEO.• Prepare and submit expense reports for three busy executives.• Manage planning and logistics for All Company Meetings.• Coordinate agenda, attend and capture Action Items at weekly Leadership Team Meetings.

Education

• Bucks County Community College

  Business Coursework