Camilla Hubbard

Office Manager Executive Assistant @Boca Gas Company

Boca Raton, FL, US

Provides the administrative functions including phone support, typing reports, scheduling, filing, ordering supplies, and distribution of correspondence.• Manage and coordinate the CEO & CFO\'s calendar, including scheduling appointments, meetings, and engagements.• Arrange travel itineraries, accommodations, transportation, and other travel-related needs.• Plan and attend select meetings, take notes, prioritize takeaways and follow-ups, including bimonthly team meetings.• Assist in lease administration activities, including tenant contacts and insurance information, generating reports.• Establishes, updates, and maintains property files and appropriate records for the company, including property ownership files, deeds, leases, easements, service contracts, building plans, and related documents. Implements and maintains data management system.• Assist accounting department in pursuit of collection of rent, drafting default letters, and miscellaneous correspondence as directed.• Processing standard accounting and lease documentation forms.• Prepare and code invoices for manager approvals. Cut checks or submit online payments to various vendors and service providers.• Coordinate broker appointments and meetings.• Ensure all team members have access to the tools they need for their jobs, including office supplies and equipment, hardware, software, telephone and internet, and IT support.• Uphold the office appearance (kitchen, file areas, conference room, etc.) when necessary.• Working with facility management, requesting service as needed, and alerting the team of any drills or changes to the environment.• Assist and organize companywide events, such as annual holiday parties and company outings.• Handle confidential information with utmost discretion and integrity.

Florida Atlantic University - College of Business

Business Administration and Management, General