Briana Thibodeaux

Team Assistant @Santos Ltd

Anchorage, AK, US

Proactive calendar maintenance, reflecting the current priorities, & business support forthe respective business function executive & team members. Manage & direct inquiries & requests as appropriate. Provide customer-centric service and seamless delivery to allmembers of team & BU aligned with Company Values. Schedule / organize meetings & workshops including (onsite / offsite): bookconference rooms, prepare agenda, proactively confirm, order & coordinate catering,format + collate papers. Attend meetings to capture minutes, actions & maintain anaction tracker that reflects progress to completion. Ensure conference rooms equipment isturned off & room is cleaned/returned to “ready for use” condition at conclusion ofmeeting. Administrative support, coordination, production & distribution of business documents forleadership & other relevant team members. Arrange / coordinate all details for virtual & in person meetings across various timezones for internal & external stakeholders. Greet external visitors atbuilding security office to escort them to & from the necessary location. Process business expense reconciliations & code invoices in adherence to companypolicies in a timely manner. Coordinate onboarding + offboarding of team members, including desk set up, & completing onboarding + offboarding checklists. Provide other general administrative support & duties as assigned, including but notlimited to: travel management, ordering office supplies, bindings, special mailing projects,ordering business cards, provision of support in Crisis, Emergency & IncidentManagement, updating + maintaining accountability logs, create files/folders/labels. Collaborate w/ TAs to stock the cafés (organized by Executive Assistant) & assist w/ planning & implementation of BU wide events. Answer the Company main phoneline in a consistent manner & communicate message to appropriate parties.

University of Alaska Anchorage

Marketing