Heather Bollman

About Heather Bollman

Experienced Senior Executive Assistant with over 15 years of expertise in supporting senior-level executives. Demonstrates excellent written and verbal communication skills, outstanding management of complex multi-time zone calendaring, and exceptional organizational skills with keen attention to detail. Proficient at building and maintaining strong business relationships, utilizing exceptional communication and interpersonal skills. Proactively employs independent decision-making abilities to support executives effectively. Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. I view myself as a strategic business partner, dedicated to ensuring the success of the executive team and the organization as a whole.I thrive in a dynamic work environment, where I engage with customers, colleagues, and management alike. I am known for being friendly, courteous, and tactful, fostering positive relationships and ensuring precision in all aspects of my responsibilities. Moreover, I take pride in my ability to support and guide my peers through coaching and mentoring, always eager to share my expertise.With a strong sense of duty and urgency, I am committed to delivering timely and high-quality work. My specialties include executive administration, project coordination, complex calendaring, event and meeting planning, travel arrangements, analytics, and office operations. I am proficient in MS Office Suite, Concur, Ariba Guided Buying, and Zoom. I leverage my skills and experience to drive efficiency and excellence, contributing to the success of the team and the organization.I am fascinated by the potential of Artificial Intelligence (AI) and its ability to transform how I work. As an Executive Assistant, I have found AI to be an invaluable tool for assisting my productivity, creativity, and efficiency.One way I utilize AI is in emails. The ability to generate professional, clear, and concise emails saves me significant time and allows me to focus on more complex tasks. AI provides me with quick drafts that I can personalize and refine before sending.In addition to emails, I leverage AI for drafting procedures, reports, and meeting agendas. It helps me format documents efficiently and concisely. I am excited to discover new ways to further integrate these tools into my work as an Executive Assistant. I truly believe that embracing AI helps me stay ahead in an increasingly digital world, allowing me to provide exceptional support and contribute to the organization\'s success.

Experience

1. Onsite Executive Assistant

   GKN Aerospace

   Dec 2024 — Present · El Cajon, CA, US

   Onsite Executive Assistant Onsite Director and leadership team, Human Resources Manager and HRBP teamProvided comprehensive administrative support across multiple teams, including Quality, Lean, HR, Supply Chain, Maintenance, Manufacturing Engineering, and Sales.Coordinate logistics for move to a new building, managing tasks such as office supply setup, develope a welcome bag for the new location, organizing furniture, and overseeing conference room management. Track progress via SharePoint to maintain organizational alignment.Manage the onboarding and training program for employees moving to the new site, ensuring efficient training and employee integration.Coordinate HR initiatives such as organizing roundtables, leadership listening sessions, employee events, and conducting surveys to assess employee satisfaction and foster engagement.Attend leadership steering committee meetings, providing detailed meeting notes and action item tracking.Create and maintained Excel spreadsheets to track progress on multiple cross-functional projects, ensuring deadlines and deliverables are met.Organize meetings and coordinated schedules for multiple teams, including conference room bookings, calendar invites, and arrange catering.

Education

• Cañada College

  Associate's degree

Skills

• Office Management
• Program Management
• Expense Management
• Accounts Receivable
• Process Scheduler
• Database Administration
• Executive Administrative Assistance
• Sap
• Administration
• Lotus Notes
• Project Coordination
• Travel Arrangements
• Microsoft Outlook
• Confidentiality
• Budgets
• Leadership
• Customer Service
• Teamwork
• Office Administration
• Event Planning
• Microsoft Excel
• Accounts Payable
• Expense Reports
• Administrative Assistance
• Travel Management
• Management
• Time Management
• Executive Support
• Coordination
• Spreadsheets
• Outlook
• Administrative Assistants
• Office Equipment
• Visio
• Travel Planning
• Meeting Planning
• Calendaring
• Calendars
• Expenses
• Microsoft Office