Ashton Thomas

Office Administrator @Hapa Collaborative

Vancouver, BC, CA

ADMINISTRATION • Front desk/reception coverage• Manage info inbox• Maintain office & kitchen supplies• Vendor coordination (cleaners, copier, plotter, maintenance, etc.)• Manage admin calendar (birthdays, vacations, events)• Organize internal events/socials• Coordinate basic travel arrangements• Support team meeting preparation/scheduling• Assist with proposal and awards coordinationHUMAN RESOURCES• Maintain vacation, PTO, banked time request calendar • HR Administration & Compliance• Support external HR Business Partner by posting and managing job postings• Tracking and Coordinating employee reviews • Coordinating and executing employee onboarding and offboarding process• Track and monitor timesheets• Track and monitor vacation requests/approval• Email monthly reports to employeesFINANCE 1.1 Financial Operations & Compliance• Manage accounting inbox• Coordinate with PM and track additional project fees• Follow up on client and vendor inquiries• Support proposal administration process• Manage office leases: Lenovo, auto• Manage renewal of contracts (Professional/Commercial Insurance)• Provide Ajera onboarding training: expenses and timesheets• Support external Grant Business Partner• Support Grant claims preparation1.2 Accounts Receivable (AR) & Accounts Payable (AP)• Submit Finalized Client Invoices• Record client payments, deposit cheques• Support AR collection process • Record vendor invoices• Monitor subcontractor budgets1.3 Reconciliations & Month-End Close• Bank & credit card transactions entry and reconciliations

Douglas College

Completion of Personal Selling Course, Marketing Management

Capilano University

Bachelor of Business Administration (B.B.A.), Business Administration and Management, General